Latest Debra richardson Podcast Episodes
Episode 268: The 4 Most Common Money Transfer Codes for Vendor Setup
Putting the AP in hAPpy - December 14, 2023 11:00 - 30 minutes ★★★★★ - 7 ratingsWhen you and your team are setting up vendors for ACH or Wire payments – do you know what those bank branch numbers are? Do you know how to validate? And if you know you should validate - do you have links to those resources? Keep Listening. Check out my website www.debrarrichardson.com if ...
Episode 267: The Most Effective "Ishing" Scams In Your Inbox
Putting the AP in hAPpy - December 07, 2023 11:00 - 24 minutes ★★★★★ - 7 ratingsFrom a human behavior perspective, fraudsters depend on our “mental shortcuts” to get us to take action on those phishing emails. Here are three examples and how the other “ishings” come into play – we’re talking about email right? Keep Listening. Check out my website www.debrarrichardson.co...
Episode 266: Positive Pay + This Step to Mitigate Check Fraud
Putting the AP in hAPpy - November 30, 2023 11:00 - 14 minutes ★★★★★ - 7 ratingsThere is a school that converted all of their ACH payment vendors to check payments after an ACH fraud occurred. Most likely because they felt that positive pay would protect them against fraud. Maybe, but adding an additional step can go further to protect against check payment fraud. Keep...
Episode 265: 2 Tips to Avoid the “Turkeys” in Shipping Scams
Putting the AP in hAPpy - November 23, 2023 11:00 - 12 minutes ★★★★★ - 7 ratingsBlack Friday and Cyber Monday shopping bring good deals for your co-worker Secret Santa gifts and many of those deals have to be shipped. Cue fraudsters. Discover 2 tips to avoid shipping fraud straight from the delivery giant themselves – the US Postal Service! Keep Listening. Check out...
Episode 264: Internal Fraudster > Check Fraud Acts Like A Ponzi Scheme
Putting the AP in hAPpy - November 16, 2023 11:00 - 17 minutes ★★★★★ - 7 ratingsA particular type of check fraud and Ponzi schemes have something in common. We’re talking internal fraud with one example of how employees can perpetrate check fraud and why it can get out of hand….just like a Ponzi scheme. Keep Listening. Check out my website www.debrarrichardson.com...
Episode 263: When You May Need More Than One TCC for IRS E-Filing
Putting the AP in hAPpy - November 09, 2023 11:00 - 17 minutes ★★★★★ - 7 ratingsThe IRS made a change that will require more of you to file electronically, and guess what you need to file electronically? Yep, a Transmitter Control Code (TCC). But you may need more than one, and if you already have one, it may be deactivated. Keep Listening. Check out my website w...
Episode 262: 3 Free Ways to Obtain Your Vendors Missing Tax ID In Time For 1099s
Putting the AP in hAPpy - November 02, 2023 10:00 - 24 minutes ★★★★★ - 7 ratingsIt’s that time of the year – preparing for 1099 season. That means being proactive to avoid IRS fines that result from filing 1099s with missing tax ids. So here are 3 ways you can find those missing EINs for your reportable vendors before the deadline. Keep Listening. Check out my websi...
Episode 261: Tips from the IRS to Avoid Tax Scams This Tax Season
Putting the AP in hAPpy - October 26, 2023 10:00 - 21 minutes ★★★★★ - 7 ratingsGetting ready for tax season now also means being alert for fraudsters posing as the IRS by voice, in letters and notices and in text messages. If you want to hear what the IRS wants you to know about avoiding scams, by knowing what they won’t do and what you should do to verify or report a tax...
Episode 260: The Benefits of a Substitute W-9 and Recommendations for Vendor Data to Collect
Putting the AP in hAPpy - October 19, 2023 10:00 - 23 minutes ★★★★★ - 7 ratingsOkay so we’re still waiting for the IRS to publish the W-9, after all the draft version was issued on July 26, 2023 and it’s already mid-October. In the interim, or anytime after, let’s talk about a Substitute W-9 Form that you can create (or update) that will benefit the Vendor Team and may ev...
Episode 259: 20 Tips For How Vendor Teams Can Avoid Business Email Compromise in 2023
Putting the AP in hAPpy - October 12, 2023 10:00 - 36 minutes ★★★★★ - 7 ratingsEach week it seems I post about new victims of payment fraud caused by changing vendor banking information. In this episode I share 20 tips that the Vendor Team can use to avoid business email compromise. Keep Listening. Check out my website www.debrarrichardson.com if you need help...
Episode 258: It’s Time to Clean Your Vendor Master File & Here are 3 Tips
Putting the AP in hAPpy - October 05, 2023 10:00 - 22 minutes ★★★★★ - 7 ratingsIt comes around each year like clockwork – getting your vendor master file ready for annual tax reporting. It’s a great time to focus on all your vendor records to ensure the vendors are real, their data is accurate and you have time to follow-up with the vendors if their validations fail. Als...
Episode 257: FAQ: Where Do I Enter the Data on the IRS Form W-9 in My Accounting System?
Putting the AP in hAPpy - September 28, 2023 10:00 - 26 minutes ★★★★★ - 7 ratingsThis is another podcast episode answering a frequently asked question. This episode I will talk about best practices for entering in the vendor information from the IRS Form W-9. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication tech...
Episode 256: FAQ: When a Vendor Has a New Tax ID Do I Have to Create A New Vendor Record?
Putting the AP in hAPpy - September 21, 2023 10:00 - 15 minutes ★★★★★ - 7 ratingsThe next few podcast episodes will consist of the frequently asked questions that I get in case you had the same questions. This episode I will talk about what happens when an existing vendor has a new IRS Tax ID, and why the question is not as simple as it sounds. Keep Listening. Chec...
Episode 255: 3 Types of Positive Pay to Mitigate Check Payment Fraud
Putting the AP in hAPpy - September 14, 2023 10:00 - 17 minutes ★★★★★ - 7 ratingsCheck payment fraud continues to increase, and US companies continue to generate checks – neither with any signs of stopping. Here are the three types of positive pay that you can put into place with your bank to avoid check payment fraud. Stay on to learn how to find out what “Post No Checks”...
Episode 254: Job Hunting? One Huge Risk If You Use ChatGPT For Resume Building
Putting the AP in hAPpy - September 07, 2023 10:00 - 20 minutes ★★★★★ - 7 ratingsWe all love our jobs, bosses, companies, etc – but at some point, it may make sense to move on to the next career opportunity. Well, that opportunity will need a resume and while you may be tempted to use ChatGPT – here is one big reason may want to revise that Microsoft Word, Google Doc or mor...
Episode 253: Best Practices For Your AP Automation Project With Wayne Schulz of Schulz Says
Putting the AP in hAPpy - August 31, 2023 10:00 - 50 minutes ★★★★★ - 7 ratingsExcited that Wayne Schulz is on the episode today dropping some great best practices when you are implementing that next Accounts Payable (AP) automation project. If you want to discover his “best” best practice and save yourself from getting too far into a project and figuring out then it won’...
Episode 252: Draft Version of the IRS Form W-9 October 2023: What’s Different For The Vendor Team & What’s Missing
Putting the AP in hAPpy - August 24, 2023 10:00 - 18 minutes ★★★★★ - 7 ratingsOn July 26, 2023, the IRS issued a draft version of the Form W-9. Though the form is not final, what’s different? What’s missing? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to p...
Episode 251: 2 Quick Email Handling Tips to Help You Avoid Fraud
Putting the AP in hAPpy - August 17, 2023 10:00 - 14 minutes ★★★★★ - 7 ratingsYou will want to immediately use and share these two email handling tips to avoid fraud with the whole vendor team. You don’t need IT for either, but one is a result of never-thought-about-it behavior of spam/fraud filters, and the other one you need a quick formula! I probably have you wonder...
Episode 250: Can The Vendor Team Combat B2B Synthetic ID Fraud?
Putting the AP in hAPpy - August 10, 2023 10:00 - 21 minutes ★★★★★ - 7 ratingsSomething new and not good. Fraudsters are expanding Synthetic ID Fraud from consumers to businesses. Discover what Synthetic ID Fraud is, why now, how it affects the Vendor Team and what steps the Vendor Team can take to combat it. Keep Listening. Check out my website www.debrarrichardso...
Episode 249: Are You Performing Too Many Vendor Validations Too Often?
Putting the AP in hAPpy - August 03, 2023 10:00 - 29 minutes ★★★★★ - 7 ratingsWhen it comes to vendor validations are you performing enough? Too many? Too often? How do you know for sure? Do you want vendor validations customized for your company? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, i...
Episode 248: Replay! Vendor Banking Update? Why Calling the Vendor is Not Enough for Fraud Prevention
Putting the AP in hAPpy - July 27, 2023 10:00 - 15 minutes ★★★★★ - 7 ratingsMy power is out! Enjoy the replay of this always timely subject. It’s common practice for Accounts Payable (AP) Vendor Maintenance to call the vendor when there is a change requested to the vendor’s bank account. There is no shortage of fraud being reported, for AP teams not to know that addi...
Episode 247: Start These Two IRS Activities Now to Prepare for the 2023 Tax Year
Putting the AP in hAPpy - July 20, 2023 10:00 - 23 minutes ★★★★★ - 7 ratingsWe can always count on the IRS for updates that make us update! There are two that affect 1099s for the 2023 Tax Year and you can get a head start on preparing for them. What are they and what can you start doing now?..... Keep Listening. Check out my website www.debrarrichardson.com if yo...
Episode 246: The Burden of Spotting That Fraudulent Email
Putting the AP in hAPpy - July 13, 2023 10:00 - 26 minutes ★★★★★ - 7 ratingsTo prevent payment fraud, Is your organization relying on you and your team members to spot that fraudulent email? If so, that pressure could be taking a toll on you. I’ll discuss my observations of the reaction of the company and the reaction of team members when a fraudulent payment is made....
Episode 245: Create Your Own Benchmarking for Vendor Data
Putting the AP in hAPpy - July 06, 2023 10:00 - 29 minutes ★★★★★ - 7 ratingsNeed benchmarking for your vendor activity and can’t find any? In this episode I discuss how you can create your own. I’ll also provide two episodes where you can get 25 KPIs that you can use with an explanation of how to use each. Keep Listening. Check out my website www.debrarrichards...
Episode 244: FedNow(SM) Instant Payments Launches July 2023 – What Does it Mean for the Vendor Team?
Putting the AP in hAPpy - June 29, 2023 10:00 - 28 minutes ★★★★★ - 7 ratingsNext month, July 2023, the Federal Reserve will launch FedNowSM Instant Payments. This means that there is the potential that your company can pay your vendors via an instant payment! What does this mean for the vendor team? Keep Listening. Check out my website www.debrarrichardson.com if y...
Episode 243: 20 Tips To Protect Your Company Against Check Payment Fraud
Putting the AP in hAPpy - June 22, 2023 10:00 - 34 minutes ★★★★★ - 7 ratingsCheck fraud has been on the increase since 2021. This episode contains 20 tips to avoid check fraud in the vendor process – how many can you implement? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, an...
242: Do You Need to Collect A W-9 When Paying US Vendors by Credit Card?
Putting the AP in hAPpy - June 15, 2023 10:00 - 17 minutes ★★★★★ - 7 ratingsOne benefit of paying US vendors by credit card is that card issuer will issue required 1099’s to report the payment. A question I get often enough, when a vendor is paid by credit card, do you really need to collect the IRS W-9. The answer? Maybe….. Keep Listening. Check out my website w...
Episode 241: 2 Types of Non-IRS Compliance Fines in the Vendor Process And How To Avoid
Putting the AP in hAPpy - June 08, 2023 10:00 - 21 minutes ★★★★★ - 7 ratingsAfraid of the IRS penalties and interest for no filing, late filing or corrections for reportable vendors? That’s nothing compared to the fines for two other organizations that can also hit your company with compliance fines. What are they? Keep Listening. Check out my website www.debrarric...
Episode 240: 7 Reasons Why Paper Checks Are Still Used for B2B Payments in the US
Putting the AP in hAPpy - June 01, 2023 10:00 - 23 minutes ★★★★★ - 7 ratingsOur Non-US counterparts still look at US businesses and wonder why we still write paper checks. It’s no secret that checks cost more to produce than say, ACH payments. So why are US companies still writing paper checks? Keep listening. Check out my website www.debrarrichardson.com if you n...
Episode 239: 3 Things I Learned From Practitioners About Avoiding Fraudulent Payments
Putting the AP in hAPpy - May 25, 2023 10:00 - 13 minutes ★★★★★ - 7 ratingsI love going to and speaking at Accounts Payable in-person conferences, I educate many – but I also learn a lot. Today I have 3 tips I learned from practitioners to avoid making a fraudulent payment. Keep listening. Check out my website www.debrarrichardson.com if you need help implementin...
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