Latest Debra richardson Podcast Episodes
Episode 238: I Asked ChatGPT for Types of Business Email Compromise – One Was A Surprise!
Putting the AP in hAPpy - May 18, 2023 10:00 - 17 minutes ★★★★★ - 7 ratingsWhen prompted, ChatGPT gave me 5 types of business email compromise! Four of the types, no problem – but one was one I hadn’t thought about but is definitely fraudulent! If you want to hear the five types and how to combat each…. Keep listening. Check out my website www.debrarrichardson...
Episode 237: 3 Tips to Manage Your Inbox When Collecting Vendor Supporting Documents by Email
Putting the AP in hAPpy - May 11, 2023 10:00 - 20 minutes ★★★★★ - 7 ratingsAre you still collecting vendor supporting documents by email? Don't worry you are not alone, but this process does carry its share of organizing issues and fraud risks, so here are 3 tips that can help mitigate that fraud risk and organize your inbox and responses. Stay until the end to hear wh...
Episode 236: No Cost Fraud Prevention - 4 Reports To Pull From Your Accounting System/ERP
Putting the AP in hAPpy - May 04, 2023 10:00 - 25 minutes ★★★★★ - 7 ratingsListen for 4 types of reports from your Accounting System or ERP that can help in the war against internal and external fraud. Yes I said war…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best pr...
Episode 235: 5 Tips From The United States Postal Inspection Service That Your Team Can Use To Combat Fraud
Putting the AP in hAPpy - April 27, 2023 10:00 - 24 minutes ★★★★★ - 7 ratingsThe United States Postal Inspection Service? They’re real? Yes, it is and here are 5 tips that you can use to combat fraud at your company. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practi...
Episode 234: Should You Remove Your Vendor’s Banking and Tax ID When You Inactivate Them? + A Need I Don’t Have An Answer For
Putting the AP in hAPpy - April 20, 2023 10:00 - 21 minutes ★★★★★ - 7 ratingsWhen you inactivate vendors in your vendor master file, do you also remove the tax id and the vendor’s banking? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent pay...
Episode 233: Mitigate the Risk When Using Internal Employees to Collect Vendor Information
Putting the AP in hAPpy - April 13, 2023 10:00 - 25 minutes ★★★★★ - 7 ratingsDo you have internal employees collecting vendor supporting documentation for vendor adds and changes? What are the risks and how to mitigate them? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and bes...
Episode 232: Two Step Process When You’ve Made a Fraudulent Payment
Putting the AP in hAPpy - April 06, 2023 10:00 - 13 minutes ★★★★★ - 7 ratingsA fraudulent payment has been made. Now what? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, or bad vendor data. Check out my new V...
Episode 231: Is Your Accounts Payable Team Still Taking Phone Calls from Vendors? Updated for 2023
Putting the AP in hAPpy - March 30, 2023 10:00 - 31 minutes ★★★★★ - 7 ratingsIt’s 2023, and I have an update on a topic I originally wrote about in 2019, before the C-word. Now there is at least one new threat that is gaining traction – darn it ChatGPT! Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniq...
Episode 230: Top 5 Ways Occupational Fraud is Detected and Who Reports It
Putting the AP in hAPpy - March 23, 2023 10:00 - 21 minutes ★★★★★ - 7 ratingsToday, If an employee has been committing occupational fraud at your company – what would be your guess for how it would be revealed? And after how long? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls...
Episode 229: Bank Failures, Mergers and Acquisitions – What the Vendor Team Must Do
Putting the AP in hAPpy - March 16, 2023 10:00 - 24 minutes ★★★★★ - 7 ratingsThe Federal Deposit Insurance Corporation or FDIC shut down and took over Silicon Valley Bank on Friday, March 10th. What does that have to do with you? Could mean a lot of work. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techn...
Episode 228: Debra R Richardson and Angela Sarno Discuss a Whole In-Person Day Dedicated to the Vendor Master File - and It’s At No Cost To You (With CPEs Too!)
Putting the AP in hAPpy - March 09, 2023 11:00 - 28 minutes ★★★★★ - 7 ratingsOne day I received an email from Angela Sarno. Angela and I worked together on a 60-minute webinar on vendor maintenance activities, but now what is she doing? Planning a full-day, in-person conference on the vendor master file? And it’s no cost? And they feed us? With CPEs? Wow! If you want ...
Episode 227: Two Million Dollar “Easy” Questions I Get All the Time That Are Not Easy to Answer
Putting the AP in hAPpy - March 02, 2023 11:00 - 25 minutes ★★★★★ - 7 ratingsTwo million dollar questions that I get all the time, and it seems like they should be easy to answer – but they are not. What are they? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practic...
Episode 226: Why Is Check Fraud Exploding Right Now?
Putting the AP in hAPpy - February 23, 2023 11:00 - 16 minutes ★★★★★ - 7 ratingsWhat is causing a renewed interest in check fraud all of a sudden? And what can you do to protect your company checks? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraud...
Episode 225: Two Fraudulent Payment Cases – Where The Vendor Took the Loss
Putting the AP in hAPpy - February 16, 2023 11:00 - 15 minutes ★★★★★ - 7 ratingsSo, you receive a vendor request to change banking. It’s coming from the actual vendor’s email address – you make the change, make the payment then find out that the payment went to a fraudulent account. The vendor didn’t request a change, instead, a fraudster requested the change from within ...
Episode 224: Vendor That is a Subsidiary + The IRS Form W-9
Putting the AP in hAPpy - February 09, 2023 11:00 - 19 minutes ★★★★★ - 7 ratingsEvery now and again I get questions that I think can really help more than just the person that asked it. Either because I get it over and over again or because it’s a scenario you may not get often, but when you do – it’s a challenge. Subsidiaries + the IRS Form W-9 fits in this category and ...
Episode 223: ChatGPT – Good News and Bad News for the Vendor Team
Putting the AP in hAPpy - February 02, 2023 11:00 - 16 minutes ★★★★★ - 7 ratingsSo I just tried to log on to ChatGPT and I received a message that “ChatGPT” is at capacity right now. Are those fraudsters tying up the site? I’m going to guess – yes. If you want to hear what I think is the good news and bad news with ChatGPT for the vendor team….. Keep listening. Check ...
Episode 222: Didn’t Get a Chance to Clean Your VMF? Do These 3 Steps Before Distributing and Filing 1099-MISC/NECs to Avoid IRS Penalties
Putting the AP in hAPpy - January 26, 2023 11:00 - 19 minutes ★★★★★ - 7 ratingsYou didn’t get a chance to clean your vendor master file quarter – or maybe last year. Now it’s January that’s filled with preparation for distributing 1099s to your payees and the related 1099 filing with the IRS and some states. But you still have time to do the minimum to avoid fines and pen...
Episode 221: 5 Steps To ReDesign Your Vendor Process to Avoid Payment Fraud
Putting the AP in hAPpy - January 19, 2023 11:00 - 31 minutes ★★★★★ - 7 ratingsOk – so I think what is going on now. The payment fraud that happened during the rush of year-end is starting to be found. I get the calls or emails – but the problem is – there is no tip or set of tips I can say on a phone call or in an email that will fix the problem – because the problem is...
Episode 220: Two Tips to Prevent Business Email Compromise (BEC) From The Real Estate Industry
Putting the AP in hAPpy - January 12, 2023 11:00 - 24 minutes ★★★★★ - 7 ratingsIf any of you are buying a home, bought a home you’re a target two times over. Fraud scams are hitting the Real Estate Industry just like Accounts Payable to steal funds. They do however have two tips that I never talk about but might help us in Accounts Payable and at the end I’ll talk about ...
Episode 219: Mark Penserini on Outsourcing Your Vendor Payments and Another Outsourcing That I Agree With – Do You?
Putting the AP in hAPpy - January 05, 2023 11:00 - 47 minutes ★★★★★ - 7 ratingsHave you ever thought about outsourcing your vendor payments? Want to know what is involved and what you need to look for? Get educated with Mark Penserini from Corpay about what 3rd Party Payment Solution providers can do for your payment process. Then find out what else they can do that I a...
Episode 218: 5 Free Vendor Validations US Entities Should Be Doing to Avoid Fraud, Compliance Fines and Bad Vendor Data
Putting the AP in hAPpy - December 29, 2022 11:00 - 34 minutes ★★★★★ - 7 ratingsIf your company is a US entity, then there are at least five free validations that you should be doing when you onboard vendors. Three of the five can help you with 1099 and 1042 distribution and filing – which ones are those? Keep listening. Check out my website www.debrarrichardson.com if ...
Episode 217: Vendor Master File Clean-Up Tools To Make Your Life Easier
Putting the AP in hAPpy - December 22, 2022 11:00 - 35 minutes ★★★★★ - 7 ratingsAre you just starting to clean your vendor master file in preparation for distributing and filing 1099s and 1042s? I have some tools and resources that may help you validate vendor data, find missing vendor data, and identify duplicates– so…. Keep listening. Check out my website www.debrar...
Episode 216: Business Email Compromise Scams History with Darrell R James, Former FBI Agent
Putting the AP in hAPpy - December 15, 2022 11:00 - 54 minutes ★★★★★ - 7 ratingsDo you know your Business Email Compromise history? From “pig in a poke” to today, my guest Darrell R James a former FBI agent is here to talk business email compromise scams. If you want to know what “pig in a poke” means (and how many hundreds of years ago it was) and more…… Keep listening. ...
Episode 215: Just in Time For the Holidays – 5 Gift Card Scams Trending Now
Putting the AP in hAPpy - December 08, 2022 11:00 - 13 minutes ★★★★★ - 7 ratingsDon’t know what to buy that team member for the holiday party? Or want to buy gift cards for that membership group? Especially around the holidays, gift card scams make their rounds - always with at least one new twist. I have 5 gift card scams trending today and I am saving the one I didn’t ...
Episode 214: Segregation of Duties – One Area May Be Hiding SoD Conflicts
Putting the AP in hAPpy - December 01, 2022 11:00 - 16 minutes ★★★★★ - 7 ratingsDo you have any Segregation of Duties conflicts? No? You sure? Here is one area that you may not recognize that may reveal a Segregation of Duties conflict. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing auth...
Episode 214: Segregation of Duties – One Area May Be Hiding SoD Conflicts
Putting the AP in hAPpy - December 01, 2022 11:00 - 16 minutes ★★★★★ - 7 ratingsDo you have any Segregation of Duties conflicts? No? You sure? Here is one area that you may not recognize that may reveal a Segregation of Duties conflict. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing auth...
Episode 213: Analysts at CoFense Finds Out What Happens When You Give Scammers $500 Worth of Gift Cards!
Putting the AP in hAPpy - November 17, 2022 11:00 - 19 minutes ★★★★★ - 7 ratingsThis week is International Fraud Awareness Week and so very fitting – I am going to share an experiment from a company that wondered what a scammer would do with $500 worth of gift cards! Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master...
Episode 212: Why Setting Up Hotels and Restaurants May Be Bad for Your Bottom Line
Putting the AP in hAPpy - November 10, 2022 11:00 - 18 minutes ★★★★★ - 7 ratingsRight now in your vendor master file – do you have hotels and or restaurants setup as vendors? And if so – why can that be bad for your company? Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication tec...
Episode 211: 11 Scam Alerts on LinkedIn and Counting – and What LinkedIn is Doing About It
Putting the AP in hAPpy - November 03, 2022 10:00 - 26 minutes ★★★★★ - 7 ratingsScam alerts and LinkedIn – are we surprised anymore? Here is a list of 11 that I found and hear about the 3 security features that LinkedIn has just rolled out that may help with the fake profiles that perpetrate these scams… Keep listening. Check out my website www.debrarrichardson.com if you...
Episode 210: Is There A Difference When Onboarding a “Non-US” Vendor That is an Individual Versus Company? Yes!
Putting the AP in hAPpy - October 27, 2022 10:00 - 32 minutes ★★★★★ - 7 ratingsAre there any differences in onboarding non-us vendors that are companies vs individuals? And how does the vendor team member fare dealing with this scenario…..hint – not as good as the last episode…. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your...
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