GTD® Virtual Study Group
342 episodes - English - Latest episode: 4 months ago - ★★★★ - 48 ratingsWant to learn more about GTD®? We're folks just like you--from all walks of life--sharing our tips, tricks, struggles and victories. Hear presentations, discussions and more about how to Get Things Done.
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Episodes
283: Workflows
July 22, 2021 23:00 - 59 minutes - 13.5 MBWorkflows are so important in managing our systems. They help keep things flowing. They can provide safeguards (like backing up or printing out). In this episode we talk about a ton of different workflows we use with our systems. So many great ideas! Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
282: Black Belt and the Basics
July 08, 2021 23:00 - 57 minutes - 12.3 MBWhat does being a black belt at GTD really mean? Some surprising insights! You're really going to enjoy this one! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
281: When Is Enough?
June 24, 2021 23:00 - 53 minutes - 12 MBSometimes life hits you with a bunch of projects all at the same time. How do you deal with the overwhelm? How do you know when to say "when"? In this episode, we share our experiences and how we've handled these situations. Enjoy! Check out the GTD Virtual Study Group website for resources from the call and more:
280: Working from Zero
June 10, 2021 23:00 - 52 minutes - 14.2 MBIn this episode we discuss Working from Zero. Enjoy! Check out the Official GTD Virtual Study Group website for resources from the call and more:
279: Doing & Prioritizing
May 27, 2021 23:00 - 1 hour - 16.6 MBAlways a great topic! This is on of the places where people tend to get stuck in the GTD methodology. We talk all about the doing phase, now called the Engage phase. And we cover how prioritizing actually is helpful, just no in the way we were all originally taught to do it. Enjoy! Check out the Official GTD Virtual Study Group website for resources from the call and more:
278: Communication
May 13, 2021 23:00 - 57 minutes - 13.3 MBCommunication plays such an important role in all of our lives. In this episode, we talk about communication from so many different perspectives. So many incredible insights! Enjoy! Check out the official GTD Virtual Study Group website for resources from the call and more:
277: What is a Next Action?
April 22, 2021 23:00 - 56 minutes - 14.3 MBOh! This is good one! An existential question: what is a next action? Interesting how it evolves for everyone over time. And so many great ideas on how to manage, organize, and get them out of the inbox. And how we're going to re-train the world! (Kidding... maybe...) Enjoy! Check out the official GTD Virtual Study Group website for resources from the call and more:
276: Spring Cleaning Your System
April 08, 2021 23:00 - 50 minutes - 11.2 MBIn this episode we talk about cleaning up our systems - spring cleaning and even declaring bankruptcy on our systems and starting over. So many great insights! Enjoy! Check out the official GTD Virtual Study Group website for resources from the call and more:
275: Workflows
March 12, 2021 00:00 - 52 minutes - 14.8 MBIn this episode, the VSG talks about our workflows. One of the topics we dive into is processing our inboxes outside of the Weekly Review. And then we dive into the four D's -- Do, Defer, Delegate, and Delete. So much goodness in this one! Enjoy! Check out the Official GTD Virtual Study Group website for resources from the call and more:
274: Mindfulness: Being Present
March 11, 2021 17:00 - 56 minutes - 12.1 MBIn this episode we talk about mindfulness and being present in our worlds. We dive into what causes the friction to take you out of mindfulness and tips on how to get back to being mindful. We take a bit of a journey on this one. I think you'll love it! Check out the official GTD Virtual Study Group website for resources from the call and more:
273: Three-fold Nature of Work in 2021
February 26, 2021 00:00 - 52 minutes - 14.7 MBIn this call from 2021, we talk about the challenges of working from home and non-stop video conferencing as knowledge workers all over the world were forced into this new dynamic because of COVID stay-at-home mandates. We've now had a couple of years (who saw that coming?!) to adjust, but much of the same challenges remain. This is a great episode with lots of great insight! Enjoy! Check out the Official GTD Virtual Study Group website for resources from the call and more:
272: The Best of Both Worlds — Hybrid Systems
February 12, 2021 00:00 - 53 minutes - 11.8 MBHave you considered switching from digital to analog? Do you use both? How do you keep a hybrid system in sync? So many great ideas in this episode!! Thanks for the topic suggestion, Sebastian!! Check out the Official GTD Virtual Study Group website for resources from the call and more:
271: Tactics to Deal with Overwhelm
January 29, 2021 00:00 - 56 minutes - 12.4 MBWe talk about dealing with overwhelm in this episode. Not just system or task overwhelm, but everything from a higher level perspective. This one is juicy and goes a little deep. Enjoy! Check out the Official GTD Virtual Study Group website for resources from the call and more:
270: Workflows for Managing Multiple Projects
January 15, 2021 00:00 - 1 hour - 13.7 MBSo you've got a bunch of projects or a couple of huge projects with lots of moving pieces. How do you keep all those plates spinning without any falling plates? What's the workflow to help you see the big picture while still managing all the next actions? We talk about this in the abstract, but also in a tangible way. Bullet journal, anyone? This episode is overflowing with tips and ideas! Enjoy! Check out the Official GTD Virtual Study Group website for resources from the call and more:
269: Reviewing and Remodeling Your System
December 11, 2020 00:00 - 56 minutes - 15.3 MBIn this episode we discuss reviewing and remodeling your system. Enjoy! Check out the Official GTD Virtual Study Group website for resources from the call and more:
268: 2020 In Hindsight
November 13, 2020 00:00 - 54 minutes - 11.7 MBNo, I've not been sitting on that one! ;) It's been a crazy, crazy year. It's been hard on every one of us. But there's also been some good. In this episode, we look back at 2020 with our rose colored glasses and talk about our experiences, what we've gained, learned about ourselves and others, and ways we've grown. We even tie it back to GTD here and there. ;) Enjoy!
267: Is GTD Still Relevant
October 22, 2020 23:00 - 59 minutes - 13.1 MBThis topic was floating around the inter webs, so we decided to take a look at it -- is GTD still relevant in today's world? A lively discussion, for sure! Enjoy! Check out the Official GTD Virtual Study Group website for resources from the call and more:
266: Quarterly Planning
October 08, 2020 23:00 - 58 minutes - 13 MBIn this episode, the GTDVSG discusses the value of quarterly planning for our GTD systems and the impacts for both higher horizons and daily tasks. You just may be inspired! Check out the official GTD Virtual Study Group website for resources from the call and more:
265: Workspace and Workflows
September 24, 2020 23:00 - 58 minutes - 15 MBAre you a Mac or a PC? ;) In this call, we talk about the comfort with our systems and how they become second nature and the impact of having to change to a new system. Lots of laughs and good times! Enjoy! Check out the Official GTD Virtual Study Group website for resources from the call and more: http://gtdvsg.com
264: Time Blocking
September 10, 2020 23:00 - 55 minutes - 12.3 MBDo you time block? You may already be doing it and not even realize it. On this call, we dive into the topic and share all new perspectives. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
263: Partial Implementation
August 27, 2020 23:00 - 1 hour - 14 MBCan partial implementation of the GTD methodology be effective? We dive into the topic and discuss how we all see to have begun with partial implementations and how the journey of practicing GTD changes over time. Lots of great insight and fun thoughts in this episode. Enjoy!! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
262: Three-Fold Nature of Work
July 23, 2020 23:00 - 56 minutes - 13.5 MBIn this episode we talk about the Three-Fold Nature of Work -- pre-defined work, work as it appears, and defining work. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
261: Tickler File
July 09, 2020 23:00 - 55 minutes - 12.5 MBDo you use a tickler file? It’s a staple of the GTD methodology. And it’s interesting how’s it's evolved over time from paper systems to digital systems. In this episode we chat about how we apply the theory of a Tickler file in our current systems. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
260: What is missing in GTD model?
June 25, 2020 23:00 - 1 hour - 14.4 MBOh, the heresy! 😉 Is there really anything missing from the GTD Model? In this episode, we dive into an interesting conversation about GTD and what’s missing for us… or what we missed. Check out the Official GTD® Virtual Study Group website for resources from the call and more:
259: Understanding the Horizons
June 11, 2020 23:00 - 56 minutes - 14.8 MBSuch a great conversation about Horizons and how we come to understand and develop them for ourselves. If you’ve been struggling to define your higher horizons, this episode really might help shed some light on how some of us have worked on ours. Check out the Official GTD® Virtual Study Group website for resources from the call and more:
257: Capture Workflow
May 28, 2020 23:00 - 54 minutes - 15.7 MBWhat does capturing look like? Analog? Digital? Separate Inboxes? Combined Inbox? On the go? What’s the workflow? We chat all about this in this episode. Check out the Official GTD® Virtual Study Group website for resources from the call and more:
256: Contexts
May 14, 2020 23:00 - 57 minutes - 17.2 MBIn this episode we discuss Contexts and how they are used in today’s world. Contexts and their relevance has been a controversial topic for years since people have mini computers in their pockets so all contexts are available all the time, almost. But then came a pandemic and we’re all home 24x7. So now what? The GTDVSG dives in and talks about what contexts mean to us in this new reality. Check out the Official GTD® Virtual Study Group website for resources from the call and more:
255: Improving Project Timeline Estimations
April 23, 2020 23:00 - 57 minutes - 14.6 MBHow do you improve your estimations of project timelines, or task timing? It’s such a vital piece of managing projects and managing expectations — of clients, of partners, of teammates, of spouses... of ourselves! In this episode we talk about how we all try to tackle this in our own worlds. Thanks to Alex K for suggesting this episode's topic via our Facebook Group! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
254: GTD® and Extraordinary Times
April 09, 2020 23:00 - 1 hour - 14.2 MBGTD® is the art of stress-free productivity. And, we’re finding that that couldn’t be more true at this time in our world. GTD® is providing a bit of grounding in a time of major upheaval for many. We talk about that and how we’re using our systems to find some normal in an abnormal time. Check out the Official GTD® Virtual Study Group website for resources from the call and more:
253: Reevaluation
March 27, 2020 11:00 - 59 minutes - 14.6 MBOur world is a little topsy turvy at the moment. We’re all experiencing a paradigm shift that was not a personal choice any of us made. So how can you adapt and cope with it all? How can GTD help to serve you and bring a little normalcy to your world. We dive into that and share what we’ve been doing, what’s been working and not working. A big THANK YOU to our essential service workers!!! Stay safe, VSGer’s! ❤️ Check out the Official GTD® Virtual Study Group website for resources from the...
252: Time & GTD®
March 13, 2020 11:00 - 59 minutes - 14.4 MBSetting up your GTD® system can be time consuming! So when do you start to see return on your time investment? And what is the return on your investment? And what tricks have we learned over the years to help ourselves in terms of time? Lots of fun stuff shared in this episode of GTDVSG! Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
251: GTD® Morning Routine
March 13, 2020 10:30 - 57 minutes - 15.2 MBA big thank you to Ray Sidney-Smith for guest hosting this episode of the GTDVSG!!! What does your morning GTD® routine look like? How do you set yourself up for the day? In this episode we discuss your GTD® Morning Routine. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
250: Personal vs Work Projects
February 14, 2020 12:00 - 58 minutes - 13.4 MBSometimes it's tricky to separate our personal and professional lives in our systems. Sometimes we have to due to requirements, but if we don’t then things can get a little muddled. So how do we keep our systems working for us? And then there’s the struggle to get our partners/colleagues/teammates to also do GTD. We talk about all this and more in this episode of the GTDVSG! Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
249: Context Avoidance
January 24, 2020 12:00 - 58 minutes - 14.6 MBDo you find yourself avoiding using contexts sometimes? I know I did! (And not so secretly now, do still sometimes.) What’s that all about? We cover that in this call. And how we do make our systems work with, and without, contexts. (Oh, the blasphemy!) ;) Check out the Official GTD® Virtual Study Group website for resources from the call and more:
248: Motivation
January 10, 2020 12:00 - 57 minutes - 12.8 MBHow do you keep yourself inspired to manage your tasks using GTD®? In this episode of GTDVSG, we talk about our motivation — today, as well as, when we first began using GTD. Lots of great tips for newbies and veterans alike! So, how do you keep motivated with your system? Check out the Official GTD® Virtual Study Group website for resources from the call and more:
247: The How To of Focusing on Goals
December 27, 2019 12:00 - 1 hour - 16.7 MBContinuing the topic of Focusing on Goals from last episode, today we shared some more practical ideas around making those goals become projects and next actions. We talked about SMART goals, as well as, flexibility, and periodic reviews for alignment. And we looked defining those amorphous goals, you know... the ones that sound like pipe dreams. Who doesn’t need a little help with that?! Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
246: Focusing on Your Goals for the New Year
December 13, 2019 12:00 - 56 minutes - 13.7 MBThe end of the year is one of the natural points for reflection, of the past, the present, and the future. End of decades have an especially weighty feel, as well! In this episode, the GTDVSG talks about reflection and looking ahead at our goals for the immediate and distant future. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
245: Organizing Individual Tasks
November 15, 2019 12:00 - 55 minutes - 13.8 MBSo what do you do when a task really doesn’t have more than one next action but you can’t do it now. The VSG discusses how we handle that in our systems. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
244: What To Do When Feeling Out of Control
October 25, 2019 11:00 - 57 minutes - 14.4 MBWe all experience it… that time when your day gets out of control! In today’s episode, we talk about things your can do to get back in control and shift your perspective. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
243: Year End Contemplation
October 11, 2019 11:00 - 55 minutes - 13 MBWe’re getting started on considering this past year and planning for the upcoming year a little early! What did you do differently this year that worked? What new tricks did you implement that benefited your process? What started to really click and why? We dive into all this and so much more on this episode! Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
242: Transitions
September 28, 2019 18:41 - 55 minutes - 12.7 MBToday we talk transitions, like leaving a job, starting a job, moving, etc. Transitions are also a great time to take a look at your higher horizons and see if there are bigger shifts at play in your world, or if maybe they should be. We dive into multiple levels of the conversation in this episode. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
241: Digital Cleanup
September 13, 2019 11:00 - 54 minutes - 12.6 MBTo clean up your digital backlog or not to clean… not really a question for most of us Type A folks. 😉 In this episode we talk about the process and the organization that helps most of us keep our digital files in check. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
240: Future Planning for Horizons 3 and 4
August 23, 2019 11:00 - 1 hour - 14.3 MBThe Horizons of Focus can often be the hardest piece of GTD to grasp. They can seem elusive and amorphous. Today, the VSG shares how we have defined them, and how we keep an eye on them and make sure our goals and visions don’t become purely wishlists. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
239: The Strategic Value of Clear Space
August 09, 2019 11:00 - 59 minutes - 12.8 MBWrapping up our discussions around the #GTDSummit, we cover The Strategic Value of Clear Space. This conversation covers everything from being in the weeds to the higher horizons. And we share some practical tips on how to get to clear space. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: .
238: There Are No Problems, Only Projects
July 26, 2019 11:00 - 55 minutes - 12.4 MBJoin us for a dive into one of the main topics of the GTD Summit — “There are no problems, only projects”. We got all philosophical on this one! It’s a fun listen! Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
237: GTD Summit 2019 Day Two Recap
July 12, 2019 11:00 - 1 hour - 15.5 MBThis is the recap for Day Two of the #GTDSummit which happened in Amsterdam in June 2019. The theme of the Summit from David Allen: The strategic value of space There are no problems, only projects Again, there was way too much content in the Summit to cover in an hour recap, but we did our best. 😉 Enjoy!! Check out the Official GTD® Virtual Study Group website for resources for the call and more:
236: GTD Summit 2019 Day One Recap
June 28, 2019 11:00 - 1 hour - 13.3 MBSo the #GTDSummit 2019 just happened in Amsterdam. And, WOW, was it awesome! By popular request, we’re doing a recap of the summit. In this episode we cover much of Day One of the Summit. We’ll cover Day Two in the next episode. There was way too much content in the Summit to cover in an hour, but we did our best. 😉 Enjoy!! The theme of the Summit from David Allen: The strategic value of space There are no problems, only projects Official GTD® Virtual Study Group website:
235: Working with Fear
June 24, 2019 11:00 - 1 hour - 14.3 MBFear can stop you in your tracks. It can hide in your projects and your next actions. It can be lurking in your higher horizons. In this episode we really dive into fear and talk about how to recognize it, see it for what it is, and how to work with it. Enjoy! Official GTD® Virtual Study Group website:
234: Trusted System Failure
June 21, 2019 11:00 - 1 hour - 15.4 MBSometimes our systems fail. It could be user error, it could be technology, it could be an unexpected emotional landmine. The VSG dives in and tries to tackle system failure head on. Enjoy! Official GTD® Virtual Study Group website:
233: Someday/Maybe
June 20, 2019 11:00 - 1 hour - 17.6 MBWhat does Someday/Maybe really mean? Is it Someday? Maybe? In this episode we re-examine Someday/Maybe and dive into how we set up our systems around our Someday/Maybes. Enjoy! Official GTD® Virtual Study Group website: