Episode 341: 5 Tips for Tidying Things up in Your Practice at the End of the Year

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech.

In our latest episode, we’re talking about ways to start 2024 off with an optimized and fortified group practice. 

We discuss starting the new year on a solid foundation; reviewing current group practice systems and tech stacks; ensuring your team has the training they need; checking devices and device security; risk analysis and mitigation; reviewing policies and procedures as well as HIPAA manuals; and the PCT resources that can help you with each of these tips. 

Listen here: https://personcenteredtech.com/group/podcast/

For more, visit our website.

PCT Resources

Article: 5 Practical Tips for Tidying Things up in Your Practice at the End of the Year

 

Comprehensive PCT Way HIPAA Compliance Bundle for Group Practices

 

Service Review Resources: PCT's Group Practice Service Selection Workbook & Worksheets (free!! Step 1 of the PCT Way) -- support for reviewing (and selecting) HIPAA-secure, effective, and economical services to meet your practice's functionality and operational needs

 

Training resources: PCT's HIPAA, mental health privacy ethics, and teletherapy role-based foundational trainings for mental group practices + topical needs-based trainings

 

Device security resources:

Group Practice Care Premium for weekly (live & recorded) direct support & consultation service, Group Practice Office Hours

+ assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing documenting personal & practice-provided devices (for *all* team members at no per-person cost)

+  assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing documenting Remote Workspaces(for *all* team members at no per-person cost)

+ more

 

Computer and Smartphone HIPAA Security Checklist for Therapists

 

Risk Analysis & Mitigation Resources:

PCT's HIPAA Risk Analysis & Risk Mitigation Planning service for mental health group practices -- care for your practice using our supportive, shame-free risk analysis and mitigation planning service. You’ll have your Risk Analysis done within 2 hours, performed by a PCT consultant, using a tool built specifically for mental health group practice, and a mitigation checklist to help you reduce your risks. Will identify both your 'in-practice' risks and your 'formal compliance' (what required written P&Ps are implemented) needs, while also documenting all the good things your practice is already doing!

 

PCT's Mini Risk Analysis/Needs Identification 'Circle' Tool (free!)

 

PCT Article: Why Risk Analysis is a Fundamental Requirement: Highlights Through the Person Centered Tech Lens from the OCR’s Recent Presentation on the HIPAA Security Rule Risk Analysis Requirement

 

Policy & Procedure and HIPAA Manual Resources:

PCT's Group Practice PCT Way HIPAA Compliance Manual & Materials -- comprehensive customizable HIPAA Security Policies & Procedure and materials templates specifically for mental health group practices. with a detailed step-by-step project plan and guided instructions for adopting & implementing efficiently    

 

Policies & Procedures include:

Customizable templates that address each of the HIPAA Security Rule Standards. Ready for plug-and-play real practice application.

 

Computing Devices and Electronic Media Technical Security Policy

Bring Your Own Device (BYOD) Policy

Communications Security Policy

Information Systems Secure Use Policy

Risk Management Policy

Contingency Planning Policy

Device and Document Transport and Storage Policy

Device and Document Disposal Policy

Security Training and Awareness Policy

Passwords and Other Digital Authentication Policy

Software and Hardware Selection Policy

Security Incident Response and Breach Notification Policy

Security Onboarding and Exit Policy

Sanction Policy Policy

Release of Information Security Policy

Remote Access Policy

Data Backup Policy

Facility/Office Access and Physical Security Policy

Facility Network Security Policy

Computing Device Acceptable Use Policy

Business Associate Policy

Access Log Review Policy

 

Forms & Logs include:

Workforce Security Policies Agreement

Security Incident Report

PHI Access Determination

Password Policy Compliance

BYOD Registration & Termination

Data Backup & Confirmation

Access Log Review

Key & Access Code Issue and Loss

Third-Party Service Vendors

Building Security Plan

Security Schedule

Equipment Security Check

Computing System Access Granting & Revocation

Training Completion

Mini Risk Analysis

Security Incident Response

Security Reminder

Practice Equipment Catalog

 

+ Workforce Security Manual & Leadership Security Manual -- the role-based practical application oriented distillation of the formal Policies & Procedures

+ 2 complimentary seats of the Security Officer Endorsement Training Program (1 for Security Officer; 1 for Deputy (or future Deputy) Security Officer.