Tools They Use
122 episodes - English - Latest episode: almost 4 years ago - ★★★★★ - 21 ratingsWelcome to the Tools They Use podcast. A collection of interviews and weekly episodes about the world personal and team productivity software. Every few weeks, we sit down and speak to professionals, extracting all of the apps, routines and habits they use every day to navigate their work and personal life. Past guests include David Pierce from the Wall Street Journal, Chris Messina the creator of the hashtag, Joey Cofone, CEO of Baron Fig and many more fantastic professionals.
This is the perfect podcast for those exploring work tools to help them get things done, with weekly episodes to help you craft your toolkit.
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Episodes
85: Should You Change Project Management Tools?
May 29, 2020 09:00 - 7 minutes - 13.1 MBThis week, we share how you can effectively make decisions on whether to move from your project management software as a team or not. This month is sponsored by ClickUp. ClickUp is a powerful project management tool used by teams and professionals around the globe. Get it free [here]((http://www.clickup.com/?utm_source=keepproductive&utm_medium=youtube&utm_campaign=sponsor-promo)). Thank you for tuning in, remember come back next week for more.
85: Should You Change Project Management Tools?
May 29, 2020 09:00 - 7 minutes - 12.7 MBThis week, we share how you can effectively make decisions on whether to move from your project management software as a team or not. This month is sponsored by ClickUp (http://www.clickup.com/?utm_source=keepproductive&utm_medium=youtube&utm_campaign=sponsor-promo). ClickUp is a powerful project management tool used by teams and professionals around the globe. Get it free here ((http://www.clickup.com/?utm_source=keepproductive&utm_medium=youtube&utm_campaign=sponsor-promo)). Thank you fo...
84: OmniFocus CEO Ken Case shares his toolkit and story of OmniGroup
May 25, 2020 16:00 - 14 minutes - 26.5 MBThis week, we're lucky to have Ken Case with us to discuss OmniFocus and OmniGroup's toolkit, also his own tools, productivity values & more This month is sponsored by ClickUp. ClickUp is a powerful project management tool used by teams and professionals around the globe. Get it free [here]((http://www.clickup.com/?utm_source=keepproductive&utm_medium=youtube&utm_campaign=sponsor-promo)). Thank you for tuning in, remember come back next week for more. Special Guest: Ken Case.
83: Will Roam Surpass Evernote as Number One Note-Taker?!
May 22, 2020 16:00 - 6 minutes - 11.5 MBThis week, we uncover whether Roam Research has the potential to take on Evernote to the title of the best note-taking tool in the world. This month is sponsored by ClickUp. ClickUp is a powerful project management tool used by teams and professionals around the globe. Get it free [here]((http://www.clickup.com/?utm_source=keepproductive&utm_medium=youtube&utm_campaign=sponsor-promo)). Thank you for tuning in, remember come back next week for more.
82: News: Trello goes dark, Newton returns, Zoom updates & more
May 18, 2020 16:00 - 6 minutes - 11.7 MBThis week, we explore the latest news and updates in the productivity space from Trello's new Butler update and dark mode to Zoom's patches to security. This month is sponsored by ClickUp. ClickUp is a powerful project management tool used by teams and professionals around the globe. Get it free [here]((http://www.clickup.com/?utm_source=keepproductive&utm_medium=youtube&utm_campaign=sponsor-promo)). Thank you for tuning in, remember come back next week for more.
81: Roam's $15 pricing, Woven adds Home and more news
April 27, 2020 16:00 - 6 minutes - 12.6 MBThis week, we explore all the latest productivity software news - including Roam's new pre-released pricing, Woven's new home tab, finance in productivity. This episode is sponsored by Woven. Woven is a powerful, smart calendar for managing meetings and planning your week. It's my go-to calendar app, check it out here. Thank you for tuning in and see you next week!
80: Beyond the To-Do List with Erik Fisher
April 20, 2020 16:00 - 13 minutes - 25.4 MBThis week, we have Erik Fisher, creator of Beyond the To-Do List - a podcast all about task management, time management, and productivity. This episode is sponsored by Woven. Woven is a powerful, smart calendar for managing meetings and planning your week. It's my go-to calendar app, check it out here. Thank you for tuning in and see you next week!
79: The No Code Revolution with Ben Tossell
April 14, 2020 16:00 - 7 minutes - 13.5 MBThis week, we have Ben Tossell, founder of MakerPad and no code enthusiast as we discuss the future of tools, his chosen tools and the building blocks to future productivity. This episode is sponsored by Woven. Woven is a powerful, smart calendar for managing meetings and planning your week. It's my go-to calendar app, check it out here. Thank you for tuning in and see you next week!
78: OmniFocus Workflows, iOS Shortcuts & Nested Folders with Rosemary Orchard
April 06, 2020 16:00 - 15 minutes - 27.5 MBThis week, we're lucky to have Rosemary Orchard - co-host of Automators FM and Nested Folders to discuss her love for OmniFocus, iOS Shortcuts and lots more. This episode is sponsored by Woven. Woven is a powerful, smart calendar for managing meetings and planning your week. It's my go-to calendar app, check it out here. Thank you for tuning in and see you next week! Special Guest: Rosemary Orchard.
77: Being Productive as a Doctor, YouTube & Learner with Ali Abdaal
March 23, 2020 17:00 - 8 minutes - 15.9 MBThis week, we host Ali Abdaal - a friend, YouTuber, NHS doctor and lifelong learner - we chat about his toolkit for work and life You can subscribe to Ali on YouTube here. Thanks again for Ali for coming onto Keep Productive. You can watch the video edition over on the channel! Thanks for stopping by folks! Special Guest: Ali Abdaal.
76: How Minda Harts of the MEMO Organizes Her Company & Life
March 05, 2020 17:00 - 15 minutes - 16 MBThis week, we host Minda Harts, the creator of the MEMO - a book helping women of colour to secure a seat at the table. Get the US edition of the MEMO on Amazon: here (https://amzn.to/2SHduU7) A big thanks to Minda for coming on and sharing her adventures with work and productivity. Thanks for stopping by today folks! Special Guest: Minda Harts.
76: How Minda Harts of the MEMO Organizes Her Company & Life
March 05, 2020 17:00 - 8 minutes - 16.4 MBThis week, we host Minda Harts, the creator of the MEMO - a book helping women of colour to secure a seat at the table. Get the US edition of the MEMO on Amazon: here A big thanks to Minda for coming on and sharing her adventures with work and productivity. Thanks for stopping by today folks! Special Guest: Minda Harts.
75: Woven is the New Sunrise & Why
February 27, 2020 17:00 - 5 minutes - 10.9 MBThis week, we discuss the capabilities and features of Woven. Woven is a fairly new calendar application but looks very similar to Sunrise back in 2014. Thanks to Zoho Suite for sponsoring this month, February 2020 You can learn more about them here (http://bit.ly/2OOTf4v). Thanks for stopping by this week!
75: Woven is the New Sunrise & Why
February 27, 2020 17:00 - 6 minutes - 11.7 MBThis week, we discuss the capabilities and features of Woven. Woven is a fairly new calendar application but looks very similar to Sunrise back in 2014. Thanks to Zoho Suite for sponsoring this month, February 2020 You can learn more about them here. Thanks for stopping by this week!
74: Notion Competitors & The Current Modular Work Tools
February 20, 2020 17:00 - 8 minutes - 16.3 MBThis week, we chat Notion competitors and the current snapshot of the "modular productivity software" market and what's currently available. Thanks to Zoho Suite for sponsoring this month, February 2020 You can learn more about them here. Thanks for stopping by this week!
73: Fantastical 3, monday.com 2.0 & New Milanote upgrades
February 13, 2020 17:00 - 6 minutes - 12.4 MBThis week, we discuss the latest news in the productivity software space. We chat about what's new with Fantastical 3, monday.com 2.0 & Milanote. Thanks to Zoho Suite for sponsoring this month, February 2020 You can learn more about them here. Thanks for stopping by this week!
72: Mindful Productivity with Ness Lab Chief Editor Anne-Laure Le Cunff
January 22, 2020 17:00 - 15 minutes - 28.1 MBThis week, Anne-Laure Le Cunff, the marvellous writer at Ness Labs and Neuroscience student stops by to chat about her productivity process for focus, managing high workloads and mindful productivity. Follow Anne-Laure on Twitter: here. Get on the Ness Labs newsletter: here. Thanks to Notion for sponsoring this month, January 2020 Amazing to have them onboard! Get access to Notion here and get started free!
71: Florence Ion shares her favourite Android Tools, love for TwoBirds and how she manages her day
January 13, 2020 17:00 - 21 minutes - 20.2 MBThis week, Florence Ion, host of the Android Show and Material Podcast stops by to share insights into how she's managing her day, using Android productivity tools and rocking writing and podcasting. Thanks to Notion for sponsoring this month, January 2020 Amazing to have them onboard! Get access to Notion here and get started free! Follow Florence on Twitter: here. And more about her work and great reads: here. Special Guest: Florence Ion.
70: WireCutter's Melanie Pinola Chats Offline Weekly Lists & Productivity Tool Balance
January 06, 2020 17:00 - 15 minutes - 15.4 MBThis week, Melanie Pinola from New York Time's WireCutter stops by to chat how she retains her productivity across her busy work day reviewing new software and how she routines her day. *Thanks to Notion for sponsoring this month, January 2020. * Amazing to have them onboard! Get access to Notion here and get started free! Follow Melanie Pinola on Twitter: here. And more about WireCutter's fantastic reads: here. Special Guest: Melanie Pinola.
70: WireCutter's Melanie Pinola Chats Offline Weekly Lists & Productivity Tool Balance
January 06, 2020 17:00 - 15 minutes - 14.6 MBThis week, Melanie Pinola from New York Time's WireCutter stops by to chat how she retains her productivity across her busy work day reviewing new software and how she routines her day. *Thanks to Notion for sponsoring this month, January 2020. * Amazing to have them onboard! Get access to Notion here (http://notion.so) and get started free! Follow Melanie Pinola on Twitter: here (https://twitter.com/melaniepinola?ref_src=twsrc%5Egoogle%7Ctwcamp%5Eserp%7Ctwgr%5Eauthor). And more about Wir...
69: Preparing for 2020 and Setting Goals
December 30, 2019 17:00 - 9 minutes - 17.5 MBThis month, December 2019, Tools They Use is sponsored by TMetric.com (https://tmetric.com/?utm_source=podcast&utm_medium=description&utm_campaign=KeepProductivePodcast) This episode covered the key ways you can implement goals and resolutions and looking into a worshop based method of improving your goals and work. Thanks for a fantastic year on Tools They Use folks! Special Guest: Tiago Forte.
69: Preparing for 2020 and Setting Goals
December 30, 2019 17:00 - 9 minutes - 18.3 MBThis month, December 2019, Tools They Use is sponsored by TMetric.com This episode covered the key ways you can implement goals and resolutions and looking into a worshop based method of improving your goals and work. Thanks for a fantastic year on Tools They Use folks! Special Guest: Tiago Forte.
68: The Second Brain with Tiago Forte
December 16, 2019 17:00 - 23 minutes - 22.7 MBThis month, December 2019, Tools They Use is sponsored by TMetric.com Here's Tiago Forte's course, the Second Brain - check it out for more details. Our final episode of 2019 will be all about goals and resolutions.
68: The Second Brain with Tiago Forte
December 16, 2019 17:00 - 23 minutes - 21.9 MBThis month, December 2019, Tools They Use is sponsored by TMetric.com (https://tmetric.com/?utm_source=podcast&utm_medium=description&utm_campaign=KeepProductivePodcast) Here's Tiago Forte's course, the Second Brain - check it out for more details (http://bit.ly/2K6iUlR). Our final episode of 2019 will be all about goals and resolutions.
67: Founder of TickTick, Zhimin Chen shares the future features
December 09, 2019 17:00 - 17 minutes - 16.4 MBThis month, December 2019, Tools They Use is sponsored by TMetric.com (https://tmetric.com/?utm_source=podcast&utm_medium=description&utm_campaign=KeepProductivePodcast) This is a re-post from the Keep Productive YouTube channel. We were so lucky to have the marvellous TickTick co-founder on and it won't be the last time.
67: Founder of TickTick, Zhimin Chen shares the future features
December 09, 2019 17:00 - 17 minutes - 17.2 MBThis month, December 2019, Tools They Use is sponsored by TMetric.com This is a re-post from the Keep Productive YouTube channel. We were so lucky to have the marvellous TickTick co-founder on and it won't be the last time.
66: The Full Toolkit of OmniFocus 3 Master, Peter Akkies
December 02, 2019 17:00 - 23 minutes - 22.6 MBThis month, December 2019, Tools They Use is sponsored by TMetric.com This week's guest Peter Akkies shares his inner working and use of OmniFocus 3 and many more tools in the ecosystem. Next week, we share our interview with TickTIck co-founder, Zhimin Chen. Special Guest: Peter Akkies.
65: The Future of Keep Productive in 2020
November 25, 2019 17:00 - 7 minutes - 7.67 MBA new look, a new course and a new vision for the next year! *This week, we've got Joshua Zerkel from Asana on! WooO! A bonus episode. *
64: Why Modular Tools Aren't Always The Best
November 18, 2019 17:00 - 6 minutes - 7.17 MBModular productivity tools are the new tools in the space, also known as no-code productivity tools are the rising stars. We discuss whether these tools can affect our productivity if you don't set up rules that guide us. *We're back next week to chat the Future of Keep Productive and what's next! *
63: Creative Productivity Expert David Kadavy dives into how mental states can impact your productivity and his love for Todoist
November 11, 2019 17:00 - 35 minutes - 33.3 MBThis episode is perfect for those creators out there or those looking to boost their creativity and productivity at the same time. Ideal for designers, professionals and freelancers - David's mental state approaches are fantastic to implement. You can find David here on Twitter: here. Follow the "Love Your Work" podcast here All David's Tools: find them here. And the mental states article and how David uses them, you can find that here. If all goes well with my scheduling, I will h...
62: Zapier CEO Wade Foster chats about the future of work and automation tools
November 04, 2019 17:00 - 19 minutes - 18.9 MBThis episode will be really fun whether or not you are a Zapier user, Wade shares his insights into remote work, automation tools and what the future of work looks like. Find Wade on Twitter: here Check out Zapier and how it can help you automate work. Next week, we have David Kadavy - a creative productivity expert sharing his insights into weekly workload, themes and mental states. Make sure you are subscribed! Special Guest: Wade Foster.
61: Offline Productivity, Mastering Journals & BuJos - with Matt Ragland
October 28, 2019 17:00 - 26 minutes - 25.4 MBMatt Ragland is well-known for his offline productivity tips and tricks and Notion BuJo set-ups too! This episode his insights into how to balance the digital with the physical is super interesting! Follow Matt on YouTube here! We highly recommend that! You can learn more about Matt below! Follow Matt Ragland on Twitter: here. Learn mote about Podia (where Matt works): here. Next week, we chat with Wade Foster, the founder of Zapier - and we chat automations galore! Special Guest...
61: Offline Productivity, Mastering Journals & BuJos - with Matt Ragland
October 28, 2019 17:00 - 26 minutes - 24.6 MBMatt Ragland is well-known for his offline productivity tips and tricks and Notion BuJo set-ups too! This episode his insights into how to balance the digital with the physical is super interesting! Follow Matt on YouTube here (https://www.youtube.com/mattragland)! We highly recommend that! You can learn more about Matt below! * Follow Matt Ragland on Twitter: here (https://twitter.com/mattragland?ref_src=twsrc%5Egoogle%7Ctwcamp%5Eserp%7Ctwgr%5Eauthor). * Learn mote about Podia (where Matt...
60: The Most Organized Human in the World Chris Dancy Stops By
October 21, 2019 16:00 - 35 minutes - 33.2 MBChris Dancy is called the most connected human in the world but in my opinion, one of the most organized people in the world too. This conversation was gold as Chris explores productivity, toolkits, daily routines, mortality, being connected and much more. You will learn so much for this podcast! Listen to our Airtable tour: here **Get Chris's Book "Don't Unplug": here. *Follow Chris Dancy below! * Chris on Twitter: here Learn more about Chris's tasks & speaking: [here](chrisdancy.c...
59: Superhuman - is it worth $30 per month? ft. Joel Kai Lenz
October 14, 2019 16:00 - 25 minutes - 24 MBSuperhuman is one of the newest email applications in the market and this week, we chat with Joel who's been using it for 3 months, he shares his opinions and experience - good and bad! You can follow Joel here: Here's his Twitter here. The Social Radio: here. Check in next week for the chat with Chris Dancy about tools + being the most connected human in the world! Special Guest: Joel Kai Lenz.
59: Superhuman - is it worth $30 per month? ft. Joel Kai Lenz
October 14, 2019 16:00 - 25 minutes - 23.3 MBSuperhuman is one of the newest email applications in the market and this week, we chat with Joel who's been using it for 3 months, he shares his opinions and experience - good and bad! You can follow Joel here: Here's his Twitter here (https://twitter.com/joelkailenz). The Social Radio: here (https://thesocialradio.org). Check in next week for the chat with Chris Dancy about tools + being the most connected human in the world! Special Guest: Joel Kai Lenz.
58: Top 10 Tools for Remote Workers ft. Justin DiRose
October 07, 2019 16:00 - 44 minutes - 41.8 MBJustin, the host of the Effective Remote podcast and community, shares his insights into what tools matter to his day-to-day remote work. Justin has been a routine guest of Tools They Use, and he's back to share all these useful tools and why they're awesome for Tools They Use. Justin and how to find him Effective Remote Work: here. Follow Justin DiRose on Twitter: here. All The Tools We Mention Discourse Loom Nexstand or Roost SetApp CalZones Audible Noise cancelling headphone...
57: Tech Journalist Jill Duffy weighs in on over-work research & her spreadsheet productivity
September 30, 2019 16:00 - 23 minutes - 21.9 MBThis week, Jill Duffy joins us for an episode to discuss her views on the world of productivity tools. Jill reviews apps for her work at PC Mag and explores productivity as a passionate, we discuss research into over-work and more in this episode of Tools They Use. THE BBC Report piece Jill was working on: http://bit.ly/2lSH5M2 Find Jill here!: Follow her work on Twitter: here. Productivity Report, her blog: here We're super excited to have had Jill on and please do thank her on Twitt...
56: Total Evernote Use & Lessons from the GTD method with Stacey Harmon
September 23, 2019 16:00 - 21 minutes - 20.7 MBStacey is one of the wisest people I know when it comes to Evernote. We discuss a range of topics, from Evernote to GTD and how the GTD Summit went for her. Follow Stacey's Courses & Work Radical Productivity with Evernote Course: here Trauma Free Tax: here Her Twitter: here Harmon Enterprises: here Stacey's EverDone Course: here Stay tuned next week for an interview with Jill Duffy about overload research. Special Guest: Stacey Harmon.
56: Total Evernote Use & Lessons from the GTD method with Stacey Harmon
September 23, 2019 16:00 - 21 minutes - 19.9 MBStacey is one of the wisest people I know when it comes to Evernote. We discuss a range of topics, from Evernote to GTD and how the GTD Summit went for her. Follow Stacey's Courses & Work * Radical Productivity with Evernote Course: here (https://courses.harmonenterprises.com/courses/radical-productivity-with-evernote?affcode=280407_aqx3svjo) * Trauma Free Tax: here (https://courses.harmonenterprises.com/courses/trauma-free-taxes?affcode=280407_aqx3svjo) * Her Twitter: here (https://twitter....
55: MAKE TIME... with John Zeratsky - Halt Distractions & Boost Focus
September 16, 2019 16:00 - 38 minutes - 35.8 MBThis book is a smashing take on keeping productive and taking control of your lives. John and Jake's relaxed take on productivity + time helps warn you of the effects of phones on your time and how to combat your approach to task priorities. Get the MakeTime Book: https://amzn.to/2N622zA You can follow John Zeratsky here on Twitter and check out the Time Dorks blog too! *Note: the link for the book is an affiliate link. If you decide to purchase, we'll make a small cut of the fee. Spe...
54: Save Money & Review Your Productivity Tools
September 09, 2019 16:00 - 10 minutes - 10.3 MBWant to save money with your productivity software? Well, it's time to audit it! Our Courses Notion Made Simple - your forever guide to Notion and organizing your total Notion set-up. Be ready and take the first module free: here. Essentials of Todoist - your guide to getting started with Todoist and mastering the applciation. Here's the course, use the code "PRODUCTIVE20" for 20% off: here. Next week, we have John Zeratsky, the author of MakeTime book. Exciting stuff!
54: Save Money & Review Your Productivity Tools
September 09, 2019 16:00 - 10 minutes - 9.54 MBWant to save money with your productivity software? Well, it's time to audit it! Our Courses Notion Made Simple - your forever guide to Notion and organizing your total Notion set-up. Be ready and take the first module free: here (http://bit.ly/2HWFE98). Essentials of Todoist - your guide to getting started with Todoist and mastering the applciation. Here's the course, use the code "PRODUCTIVE20" for 20% off: here (https://www.goskills.com/course/todoist). Next week, we have John Zeratsky...
53: Q&A: 500+ Tasks, Goodbye Productivity Tools, & What Tool Would I Create?
September 02, 2019 16:00 - 18 minutes - 17.6 MBIt's time to answer your questions. We've put together 5 questions from the Keep Productive community and Patreon. Ranging from using productivity tools less, to tackling a 500+ long Todoist list. Our August Sponsor Sanebox is our first sponsor back. Time to get your email under-control! And get $25 off and 14-day free trial with our link (new accounts): https://www.sanebox.com/toolstheyuse Questions from you Should you remove productivity technologies when you do technology audits? -...
53: Q&A: 500+ Tasks, Goodbye Productivity Tools, & What Tool Would I Create?
September 02, 2019 16:00 - 18 minutes - 16.8 MBIt's time to answer your questions. We've put together 5 questions from the Keep Productive community and Patreon. Ranging from using productivity tools less, to tackling a 500+ long Todoist list. Our August Sponsor Sanebox is our first sponsor back. Time to get your email under-control! And get $25 off and 14-day free trial with our link (new accounts): https://www.sanebox.com/toolstheyuse (https://www.sanebox.com/toolstheyuse) Questions from you Should you remove productivity technologi...
52: 7 Outstanding Ways to Stay on Task
August 26, 2019 16:00 - 15 minutes - 15.1 MBStaying on task is tricky. With all the distractions around us and our mind wandering, it feels much harder to keep just on one task. This episode will hopefully help by introducing methods & tools for you all. Our August Sponsor Sanebox is our first sponsor back. Time to get your email under-control! And get $25 off and 14-day free trial with our link (new accounts): https://www.sanebox.com/toolstheyuse 7 Ways to Stay on Task Use Toggl or Timely Introduce a Freedom or Forest Host...
51: How Woven & Tim Campos aim to upgrade your calendar with AI
August 19, 2019 16:00 - 24 minutes - 23.2 MBWoven is attempting to change the calendar game by using AI and intelligence to schedule and communicate better with others. Their CEO, Tim Campos, uncovers how his work at Facebook has inspired Woven and what matters to the future of their application and AI. Our August Sponsor Sanebox is our first sponsor back. Time to get your email under-control! And get $25 off and 14-day free trial with our link (new accounts): https://www.sanebox.com/toolstheyuse Find Tim & Woven Try Woven here...
50: 5 Ways to Curb Loneliness in Remote Work
August 12, 2019 16:00 - 42 minutes - 39.7 MBLoneliness is a real thing in the remote work environment. Today, we discuss exactly how you can curb that and about our own issues that we've faced since working without colleagues around us. Justin DiRose Follow his Twitter here and check out Effective Remote Work here. Our August Sponsor Sanebox is our first sponsor back. Time to get your email under-control! And get $25 off and 14-day free trial with our link (new accounts): https://www.sanebox.com/toolstheyuse The 5 Tips & Reco...
49: The Art of Choosing the Best To Do List App
August 05, 2019 16:00 - 16 minutes - 14.9 MBA solo episode this week, with your host, Francesco D'Alessio. We tackle the age of question. How do I find the best to-do list application for my needs? Our August Sponsor Sanebox is our first sponsor back. Time to get your email under-control! And get $25 off and 14-day free trial with our link (new accounts): https://www.sanebox.com/toolstheyuse (https://www.sanebox.com/toolstheyuse) The 3 Part Process Needs - Create a list of features your to-do list app needs, and the situation you...
49: The Art of Choosing the Best To Do List App
August 05, 2019 16:00 - 16 minutes - 15.7 MBA solo episode this week, with your host, Francesco D'Alessio. We tackle the age of question. How do I find the best to-do list application for my needs? Our August Sponsor Sanebox is our first sponsor back. Time to get your email under-control! And get $25 off and 14-day free trial with our link (new accounts): https://www.sanebox.com/toolstheyuse The 3 Part Process Needs - Create a list of features your to-do list app needs, and the situation you're in. Research - Shortlist the...