GTD® Virtual Study Group
342 episodes - English - Latest episode: 4 months ago - ★★★★ - 48 ratingsWant to learn more about GTD®? We're folks just like you--from all walks of life--sharing our tips, tricks, struggles and victories. Hear presentations, discussions and more about how to Get Things Done.
Homepage Apple Podcasts Google Podcasts Overcast Castro Pocket Casts RSS feed
Episodes
332: New Years Resolutions, GTD-Style
January 02, 2024 01:42 - 57 minutes - 26.1 MBDo you make new year's resolutions? OK, so we know they never seem to work. But what if we applied GTD to our new goals. What would that look like? GTD actually turns out to be the secret weapon. Lots of great stuff in this episode! Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
331: Year Ahead Planning
January 02, 2024 01:34 - 44 minutes - 20.3 MBAs one year ends and another begins, we look at reconnecting and reengaging with our higher horizons. A really great episode on developing our goals and why. A great reminder at this time of year. Enjoy!! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
330: Tech Tools
November 27, 2023 03:09 - 52 minutes - 11.2 MBToday we decided to dive into a bunch of tech tools and discuss what works and doesn't work for us for our workflows. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
329: Cleaning Up Your System
October 31, 2023 22:21 - 52 minutes - 11.3 MBEvery so often we experience a bit of friction with our task management system. What causes this? What signs can you look for that your system needs a bit of a clean up? What things might you need to look to clean up? On this episode we share our experiences over the years with what we look for and triggers us to do a clean up. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
328: Managing Backlog
October 12, 2023 23:30 - 44 minutes - 9.58 MBWe all have it... so how do you manage it? Talking about backlogs on this episode of the GTD® Virtual Study Group. How do you keep from feeling overwhelmed by it? What are some tactics for managing it? Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
327: Ask the VSG
September 30, 2023 19:45 - 54 minutes - 11.8 MBWe had a number of topics come up before the call, and rather than decide on just one, we decided to do an "Ask the VSG" and touch on them all. We start with looking at what a weekly review looks like, then talked a bit using GTD to help establish routines, followed by revisiting higher horizons and even a little project planning. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
326: Tickler Files
September 14, 2023 22:22 - 55 minutes - 12.1 MBAn interesting topic for today's call. Tickler Files. In this episode, we talk about how we've adapted tickler files to work in our digital systems. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
325: Inbox Zero
August 24, 2023 21:55 - 52 minutes - 11.2 MBEveryone's favorite topic -- Inbox Zero! In this episode we talk about our inboxes, and what's not an inbox. Also some thoughts on the GTD® setup for email with Actions and Waiting For folders. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
324: What's Your System Look Like
August 10, 2023 21:34 - 53 minutes - 12.1 MBIn GTD®, it's important to have a trusted system. But does that mean that you have one app to store everything? In this call we talk about how we have our systems set up -- personal vs business or all combined, using separate apps for specific things like shopping lists. And how we manage tasks from shared project teams or from others. And lots of apps were shared. Enjoy!! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
323: Mind Like Water
July 27, 2023 21:31 - 51 minutes - 10.7 MBWhat is Mind Like Water®? How do you get it? How do you keep it? What does not having it feel like? In this call we look at what it means to us. Special thanks to Jeff Korentayer for raising the topic in our facebook group! Enjoy!! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
322: Next Actions, Contexts, & Prioritizing
July 14, 2023 03:12 - 52 minutes - 11.4 MBWith all of your project's next actions defined and captured on context lists, how do you know what to do first? And next? In this episode, we dive into different perspectives and solutions for prioritizing actions and being able to trust our systems are helping us see what we need to see, when we need to see it. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
321: Working With Partners
June 22, 2023 21:37 - 56 minutes - 12.5 MBWorking with partners is tricky, especially if they don't practice the same process and systems that you do (GTD®). So how do you get on the same page? How do you approach getting their involvement or buy in? How do you practice empathy for both yourself and others? We dive into this and so much more in this episode. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
320: Defining the Higher Horizons
June 08, 2023 23:00 - 48 minutes - 10.7 MBProjects, Actions, and even Areas of Focus and Responsibility are pretty easy to define. The higher horizons, not so much. In this episode, we talk about the higher horizons, how we've developed them, and how we use them to guide our life's work. Definitely a great listen if you're struggling with the higher horizons... and just know that we all have, so you're not alone! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
319: Energy Management
May 25, 2023 23:00 - 55 minutes - 15.6 MBUnderstanding your energy levels and their impact on your productivity is so important. Are you a nightowl? Are you swamped with back to back video calls? Can you fit in a quick nap? We cover it all in this episode. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
318: A Meander Through GTD®
May 11, 2023 23:00 - 57 minutes - 12.8 MBWe had some fun just wandering around without a set topic in this episode. We talked about all sorts of stuff -- system bankruptcy, dealing with backlog, someday/maybe management, collaboration on projects and shared task management, system tweaking, areas of focus, horizons of focus, and everything in between... Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
317: ChatGPT
April 27, 2023 23:00 - 50 minutes - 11.4 MBThe future is really upon us! ChatGPT and AI are really starting to take a hold and our world is going to look very different to us all very soon. In this episode we talk about what that might really look like in our lives and in our GTD® worlds. What we'd like to image it doing to help support us, and how we really want to approach this shift that is coming. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
316: Hard Edges In Action Lists
April 13, 2023 23:00 - 56 minutes - 14 MBOne of the tricky things in keeping hard edges in a task management system is capturing and processing projects and tasks without enough clarity around them. Sometimes our verbs seem actionable, but might be a bit vague in reality. Same with next actions which might actually be a project. In this episode, we dive into these ideas and the friction they cause in our systems and look at solutions to bring clarity and engagement. Enjoy! Check out the Official GTD® Virtual Study Group website for ...
315: What's the Future Evolution of GTD®?
March 23, 2023 23:00 - 50 minutes - 12.5 MBIn this episode, the VSG hypothesizes on what the future of GTD® might look like. The future is now! 😲 Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
314: When Others Don't Do GTD®
February 24, 2023 00:00 - 53 minutes - 11.7 MBEver find yourself annoyed with someone who is less organized than you are? It happens. Maybe even more when you're GTD-level organized. ;) So how do you deal with it? In this episode, the VSG shares a bunch of ideas on the topic. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
313: Recalibrating Horizons With Shifts In Life
February 10, 2023 00:00 - 54 minutes - 13 MBWhen life throws us curve balls with major shifts, we often need to review and recalibrate our Horizons of Focus. In this episode we share our experiences and insights. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the calls and more:
312: Boundaries
January 27, 2023 00:00 - 51 minutes - 13 MBIn this episode we discuss boundaries and how we use GTD® to help us manage them. So many great insights in this conversation! Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
311: Defining Next Actions
January 13, 2023 00:00 - 48 minutes - 12.1 MBIn this episode we dive into the meaty topic of defining next actions. What are they really? How do they differ from projects and actions? What's the best practice for naming our actions so they are clear and actionable, and set us up for success? Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
310: End of Year Hodgepodge
December 23, 2022 00:00 - 50 minutes - 10.8 MBAs we were nearing the end of the year in this call, we shared our thoughts about wrapping up the year and starting the next one. Preparation for the coming year... closing out the current year... reflection on the accomplishments of the past year... getting some R&R... calendar cleanup... etc. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
309: Experience with GTD®
November 11, 2022 00:00 - 53 minutes - 11.5 MBIn this episode we share our experiences with practicing the GTD® methodology through the years. The benefits we've experienced, the things we love about it, some of the tweaks we've made over time, and why we've stuck with it. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
308: Finding Your Joy with GTD®
October 27, 2022 23:00 - 58 minutes - 13.7 MBIs your system sparking joy? Do you feel inspired by it? In this episode, we look at our systems from that perspective. How can we inject more joy and inspiration into our systems, and by extension, into our lives? Such a great chat! Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
307: The Importance of Reflection
September 22, 2022 23:00 - 55 minutes - 13.9 MBIn this episode we really step up a couple of horizons and look at the importance of reflection. We often get so bogged down in the doing that we forget to look up and see the forest for the trees. Life is so short and we really want to be focused on the goals that are really important to us. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
306: GTD® on the Go
September 08, 2022 23:00 - 52 minutes - 13.5 MBSo now that we are getting back to normal(ish)... we're looking at how we engage with GTD® while we're on the go and some of the logistics around that. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
305: Journaling
August 25, 2022 23:00 - 55 minutes - 13.3 MBJournaling can add a whole new dimension of introspection for our systems. We look at journaling from many angles in this episode. Such a great listen! Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
304: Deep Dive - Omnifocus & Todoist
August 11, 2022 23:00 - 53 minutes - 13.7 MBThis episode started out as a pros and cons of task management apps. We ended up really focusing on looking at Omnifocus and Todoist, with some other things thrown in there as well. Enjoy the conversation! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
303: Routines
July 28, 2022 23:00 - 52 minutes - 12.7 MBIn this episode we talk about routines and how they can be used to help us be more productive and engaged. Lots of great tips and tricks in this one! Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
302: Play & GTD®
July 14, 2022 23:00 - 50 minutes - 12.9 MBWe all experience friction in our systems from time to time. One way to look at this is as an opportunity to make some improvements to our systems and workflows. In this episode, we talk about what that looks like and some things we've discovered over time... as well as, some tools that might be useful. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
301: Timeblocking
June 23, 2022 23:00 - 53 minutes - 13.4 MBWhat a great discussion! With all of the virtual meetings of the past few years, it has become more and more important to learn how to time block and manage our calendars. A great call with a lot of great shared experiences from the VSG! Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
300: Successes with GTD®
June 09, 2022 23:00 - 51 minutes - 12.4 MBIn this episode we look at the successes we've experience with GTD®. We also share some other way that GTD® has influenced our lives and even the lives of others. So much fun looking at GTD® from this perspective! Enjoy! Check out the GTD® Virtual Study Group website for resources from the call and more:
299: How to Keep Your System Fresh
May 26, 2022 23:00 - 48 minutes - 11.2 MBThis episode is filled with a bunch of great ideas on how to keep your GTD® system fresh! Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the calls and more:
298: What's an Inbox?
May 12, 2022 23:00 - 48 minutes - 10.1 MBOh!!! What is and what isn't an inbox? Such a great conversation! Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
297: Renegotiation
April 28, 2022 23:00 - 55 minutes - 11.8 MBRenegotiation is an important process in getting things done. In this episode we look at this process of revising our GTD® systems to accommodate our workloads. Enjoy all the insights shared! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
296: Minor Tweaks to Make Your System Sing
April 14, 2022 23:00 - 54 minutes - 13.7 MBOur systems get so much better with the little minor tweaks we make to our systems. We're not talking the tool swapping/hopping here. We're talking about all the little ideas picked up along the way (maybe on GTDVSG) and tried in our systems. Sometimes they work, sometimes they don't, and then sometimes they are pivotal to making our systems sing! Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
295: Distractions & Focus
March 24, 2022 23:00 - 53 minutes - 12 MBIn this episode, we look at what causes distractions, why we could be having a hard time focusing, and how we might address it... or not. An interesting discussion looking at this from so many different angles. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
294: Struggles When Starting GTD®
March 11, 2022 00:00 - 57 minutes - 11.8 MBStarting up a GTD® system can be daunting. And there's lots of stuff we learn how to do better as we continue our practice over time. In this episode, we cover a bunch of our experiences and what we've learned as we've refined our systems. Tons of helpful insights! Enjoy! Check out the GTD® Virtual Study Group website for resources from the call and more:
293: 4,000 Weeks
January 28, 2022 00:00 - 59 minutes - 13.9 MBInspired by the book 4000 Weeks by Oliver Burkeman, we discuss the idea of finitude and how that impacts our lives and our systems. How do we achieve mind like water and a level of stress-free productivity? How do we find more balance in our lives? Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
292: Journaling
January 14, 2022 00:00 - 1 hour - 13.5 MBWhat a great episode! We really dive into journaling from all sorts of angles! Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
258: GTD® Workbook Study Group Program starting 1/3/22
January 02, 2022 19:49 - 47 minutes - 10.8 MBHappy New Year! In this special episode, Ray Sidney-Smith and Michelle Gunn talk about a 12-week program that Ray is running for the GTD® community -- Getting Things Done® Workbook Study Group. It starts January 3rd, 2022. Sign up at , then search under courses. A very special thank you to Ray Sidney-Smith for offering this program and all that he does in support of our GTD® community!!! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
291 Project Planning Cont'd - Evernote Deep Dive
December 24, 2021 00:00 - 56 minutes - 13 MBWe continue the discussion on project planning in this episode. A tone more tools shared. And Ray shares a whole bunch of info about Evernote and integrations. So much goodness in this episode. Enjoy!
290: Project Planning
December 10, 2021 00:00 - 54 minutes - 12 MBHow do you plan your projects and integrate those into your GTD® System? How do you collaborate with your teams and manage your tasks separately from the project plans? What tools do you use for managing project plans and shared task lists? We cover it all in this episode! Enjoy! Check out the GTD® Virtual Study Group website for resources from the call and more:
289: Year End Planning
October 28, 2021 23:00 - 57 minutes - 13.4 MBA deep dive into Annual Reviews -- the good, the bad, the ugly! ;) Enjoy!
288: External Brain
October 14, 2021 16:00 - 53 minutes - 11.5 MBOne of the most important pieces of our GTD® practices is our "trusted system" which includes our external brain or second brain. We talk about this in depth -- What do you use for an external brain? How do you get thing in there when it comes at you in ways you're not expecting? What workarounds do you have? So many great ideas in this episode! Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
287: Checklists
September 23, 2021 16:00 - 53 minutes - 13.3 MBThis episode is all about checklists!!! Such a great listen! Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
286: Tool Switching & System Tweaking
September 09, 2021 16:00 - 52 minutes - 11.7 MBWe started out thinking about tool switching and then found ourselves diving into all the tweaks we do/can do to our systems. Shiny things!!! We talk about checklists, various tools, and share how we use them. Lots of fun! Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:
285: Reference Filing & Evernote
August 26, 2021 23:00 - 54 minutes - 12.1 MBAn important part of our system is our reference materials. Many of us use Evernote and they had just come out with some major updates at the time of this recording, so we dove into reference filing with a focus on Evernote. Some great insight from people who really leverage Evernote! Also applicable to other apps, of course. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and much more:
284: Renegotiation
August 12, 2021 23:00 - 51 minutes - 12 MBWe all have to renegotiate projects, tasks, deadlines from time to time. In this episode, we look at what might be causing the renegotiations and how to, maybe, create more realistic expectations for ourselves and others. Check out the Official GTD® Virtual Study Group website for resources from the call and more: